A Government executives must face lo ts of facts and figures in everyday business. Normally these facts are presented in more compact and precise forms such as

• Tables (known as data tables)
• Charts (Pie, Bar, Pert, etc.)
• Graphs (2D and 3D)
• Diagrams (Geometric or Venn diagram)

An executives must possess basic skills on deciphering the data from the above mentioned precise forms of tables, charts etc. which enhances his/her administrative efficiency. This ability is known as data interpretation.

Example-1:

Question: These questions are based on following table, which gives the details of Distribution of paper industry in India during 1997 especially state wise no of mills, its production capacity in thousand metric ton and Percentage of mills of all India it possess.

State        No. of Mills           Production Capacity (in ‘000 MT)       Percentage of all India

Maharashtra 	63 			624 					16.52
Andhra Pradesh 	19 			427 					11.3
Gujarat 	55 			369 					9.77
Uttar Pradesh 	68 			336 					8.89
All India (Total) 379 			3778 					100

Q. Which of the state has lowest productivity with respect to number of mills it possesses?
(a) Maharashtra (10.19)
(b) Andhra Pradesh (22.47)
(c) Gujarat (6.71)
(d) Uttar Pradesh (4.94) Ans: d

Note: Also there may be few questions unable to interpret using available chart or tables. It needs careful attention however it is very easy.

Question Patterns of Data Interpretation

There are a multiple ways in which data can be shown to you. They are various forms of tables, charts, bars, diagrams. For SSC exams, you can expect Data Interpretation questions on singular bar, multiple bars, tables, pie chart, line diagram etc. There you will be provided certain data and instructions. On the basis of the instructions you have, you have to answer the questions asked to you, along with the data.

Ways to Prepare for Data Interpretation

For interpreting data, you should read a lot. Read lot of business reports and the analysis given with the presentation of data. This will give you a fair idea on how data are presented and how to interpret or analyze them. You must read articles, especially on business which are heavy on data and analyze them. This will keep your ‘DI cells’ on toes. In a similar note, Refer to the graphs and data provided in various business papers and magazines. You need to identify techniques to solve questions which require big and time consuming calculations.
At this stage, when there are few months left for SSC exam you should solve at least three to four Data Interpretation sets every day. Also, you need to be good with quick calculation of ratios, percentages, etc. With consistent practice, you will be able to achieve the same.

While Solving Data Interpretation Questions

While solving the Data Interpretation questions, you must keep some points in mind. Experts suggest the following points which you should keep in mind while you start attempting the Data Interpretation questions.

• Read the title carefully
• Take your time and read both the questions and data set carefully. Understand what you are being asked to do before you begin figuring out the information.
• Check the data and types of information required. Be sure that you are looking at the right part of graph or chart, i.e., on paper columns or rows or proper lines.
• Read the parameters listed along with axes and the scale. This is the most important points as generally one assumes standard scale as 1 unit = 100 or 1 unit = 10. Also the scales of two axes might be different.
• The footnotes give the additional information for particular data. This also explains the jargons and lists the formulae that might be needed to solve the questions asked.
  Check the units required. Be sure that your answer is in thousand, millions or whatever it is that the question specifies.